MANAGER, FACILITIES

Job Summary

• Supervises procurement and maintenance & upgrades of furniture, utilities, office supplies, cleaning supplies and signage for the overall facility.
• Ensures facilities will meet needs of multiple individual projects and coordinate with IT staff for technological needs.
• Supervises facility usage, operations, equipment maintenance
• Prepares & maintains annual budget for building use and facility maintenance.
• Project management, supervising and coordinating work of contractors.
• Manages and plans essential central services such as reception, maintenance, mail, archiving, cleaning, catering, and waste disposal and recycling.
• Ensures the building meets health and safety requirements.
• Supports planning best allocation and utilization of space and resources for new buildings or
• Participates in the development of policies and procedures that affect the use of supplies and facilities.
• Creates monitoring systems or programs in the institution to detect problems as early as possible.
• Initiates interventions to solve problems in the facilities.
• Develops programs and plans for cleaning, repair and maintenance of facilities.
• Coordinates with other offices and units for things that are not within the scope of the facilities service team.
• Uses performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Completes site inspections; and conferences with supervisors and Department Heads.
• Supervises the maintenance of all mechanical, electrical equipment also general installations such as plumbing, HVAC systems, electrical motors and pumps, ventilating fans, air conditioning and electrical control units. HVAC includes Ventilation and air conditioning systems.
• Investigates the condition of buildings; equipment and grounds and recommends improvements in the facilities to ensure that needs are met.
• Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment.
• Maintains accurate records of the condition of the equipment and other systems in the building.
• Creates a schedule of regular evaluation of the facilities.
• Ensures the safety of the building or establishment from fire, flood and other hazards.
• Initiate an active campaign on safety measures in the building
• Prepare pertinent records and reports for the safety service division of the institution
• Participates in the screening and hiring of maintenance staff, trains, supervises and evaluates performance.
• Establishes criteria for assessing the quality of work performed by employees and contractors and supervise the completion of work through review of reports.
• Seeks and promotes Staff development programs such as skills enhancement trainings and sessions.
• Evaluates the work quality of his staff and other subordinates.
• Maintains usage records & invoice clients accordingly.
• Prepares documents to put out tenders for contractors
• Project management, supervising and coordinating work of contractors
• Calculates and compares costs for required assets, goods or services to achieve maximum value for money.
• Establishes criteria for assessing the quality of work performed by employees and contractors and supervise the completion of work through review of reports.
• Manages response to emergencies such as fires, bomb threats, disturbances or building evacuations.

Area of expertise (Skills)

• OHSAS certification or advanced knowledge

Other Skills and Experiences (Min)

• College Graduated in Engineering and/or related fields.
• Project Management and Technical Background. (desirable)

Education